The BILH Office of Student Engagement and Experience (OSEE) serves as the centralized office overseeing student research initiatives and administrative processes across BIDMC. We are proud to work with organizations that place students in research laboratories throughout the medical center. The OSEE collaborates with key stakeholders and supports the operational processes that enable partner organizations and research mentors to create valuable and meaningful research experiences for students.
A core component of BILH/BIDMC's research strategic plan is to position the medical center's research enterprise as a leader in developing future physicians, scientists, and educators.
By working centrally with institutions and programs, the OSEE plays a pivotal role in expanding access to research opportunities for students of all academic levels and backgrounds. This approach helps advance BIDMC's strategic goals while ensuring clear planning, effective resource stewardship, and a positive experience for all stakeholders.
The OSEE works to ensure:
- Preliminary meetings to understand the goals and objectives of each program as they relate to academic research.
- Proactive outreach to identify and engage researchers across the medical center who are interested in mentoring students.
- A smooth and transparent onboarding process, including providing students with the materials and information they need to begin their experience, fostering proactive communication among all parties, and offering ongoing support and guidance throughout the placement.
- A dedicated central point of contact available throughout the duration of the partnership and student experience.
Working with the OSEE
If you are interested in partnering with BILH and the OSEE to place students at BIDMC, please complete the following interest form. The OSEE is currently accepting submissions for the 2026-2027 academic year.
https://redcap-edc.bidmc.harvard.edu/edata/surveys/?s=7WECWCJXRJJCYMJL
- Select "external program partner reporting an external research program partnership" from the list of options
- Select "report a program or partnership (BILH researcher or external program partner)"
- Select "2026-2027" as the recruitment year
- Complete the form and submit
Any questions about the information in this form can be directed to osee@bilh.org
Below is a list of requirements and key dates for program partners seeking to place students at BIDMC during Summer 2027. Please note that partnership opportunities cannot be guaranteed if required tasks are not completed by the deadlines outlined.
For partners placing students during the academic year, timelines and requirements will be discussed during the preliminary meeting.
Tasks and Action Steps- OSEE and Program Partners (Summer 2027)
Action Step | Deadline |
Program Partner submits program information to BILH Research Student & Postdoc Program and Partnership Database | 10/31/26 |
Program Partner sets up preliminary Planning Meeting with the OSEE | 1/8/27 |
OSEE sources and shares interested mentors with the Program Partner | 3/31/27 |
Program Partner finalizes and reports matches to the OSEE | 4/30/27 |
Onboarding begins (all programs) | 5/2027 |
Program Submission Deadline: October 31, 2026
Submitting your program by October 31, 2026 provides the OSEE with adequate time to review the program and incorporate it into the portfolio for the upcoming year.
Preliminary Planning Meeting
This meeting between the program partner and the OSEE will establish plans for the coming year, including desired placement numbers, areas of interest, and partnership goals.
Mentor Sourcing Period
The OSEE will source research mentors for programs between the preliminary planning meeting and March 31, 2027. Programs will be prioritized based on the date their preliminary planning meeting occurs.
Important Note
Please note that flexibility may be available if a principal investigator (PI) or mentor who initially committed to the program withdraws after the placement deadline.
